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Using the Allocate StaffDirect portal

What is Allocate StaffDirect (formerly 247Time)?

Allocate StaffDirect is the direct engagement portal we as your agency use to submit your timesheets, so the trust you are working with can make direct payments to you.   

We need to set you up an account with Allocate StaffDirect before you start your placement with the trust.  To set you up, you will firstly receive an email from our team detailing the required documents we need from you. These documents will need to be completed and returned to us prior to commencing your first shift with the trust.  

Key information you need to know

Using Allocate StaffDirect

Unlike some other direct engagement portals, you do not require a login for Allocate StaffDirect. You will submit your timesheets directly to Maxxima and we will upload them to the Allocate StaffDirect portal on your behalf. In order to get you set up with Allocate StaffDirect though, we require you to return your PAYE forms and proof of national insurance at your earliest convenience. Any delays in receiving these documents could mean a delay in receiving your payment.

Completing your timesheet

You will need to complete a timesheet as normal and submit this to us via email at Before you do this for the first time, a member of our team will take you through the complete process.  

Please note, your timesheet must be fully completed and signed by the trust before you submit it to us. 

When do you need to submit your timesheet?

If you work for the following trusts, we require you to submit your timesheet by 12pm Monday.  

  • Lancashire & South Cumbria NHS Foundation Trust

  • Sherwood Forest Hospitals NHS Foundation Trust

If you work for the following trusts, we require you to submit your timesheet by 5pm Monday.  

  • ​Barking, Havering & Redbridge University Hospital

  • Manchester University Hospital NHS Foundation Trust

  • Royal Cornwall Hospitals NHS Trust

  • University Hospitals of Derby and Burton NHS Foundation Trust

  • York Teaching Hospitals NHS Foundation Trust

If you work for the following trusts, we require you to submit your timesheet by 5pm Tuesday

  • Barts Health NHS Trust

  • Bedfordshire Hospitals NHS Foundation Trust

  • Black Country Healthcare NHS Foundation Trust

  • Bolton NHS Foundation Trust

  • Bradford Teaching Hospitals NHS Foundation Trust

  • Dartford and Gravesham NHS Trust

  • East Lancashire Hospitals NHS Foundation Trust

  • Gloucestershire Hospitals NHS Foundation Trust

  • Hertfordshire Partnership University NHS Foundation Trust

  • King's College Hospital NHS Foundation Trust

  • Maidstone and Tunbridge Wells NHS Trust

  • Milton Keynes Hospital NHS Foundation Trust

  • Norfolk and Norwich University Hospitals NHS Foundation Trust

  • North Middlesex NHS Trust

  • Northampton General Hospital NHS Trust

  • Royal Free London NHS Foundation Trust

  • The Dudley Group NHS Foundation Trust

  • The Hillingdon Hospitals NHS Foundation Trust

  • University Hospital Southampton NHS Foundation Trust

  • University Hospitals Coventry and Warwickshire NHS Trust

  • University Hospitals of Leicester NHS Trust

  • University Hospitals of Leicester NHS Trust

  • University Hospitals of Leicester NHS Trust

  • University Hospitals Plymouth NHS Trust

  • University Hospitals Sussex NHS Foundation Trust

  • Whittington Hospital NHS Trust

​​When will I receive my pay?

Most timesheets for trusts using Allocate StaffDirect are paid on the Friday after the week the timesheet is approved, although some may be paid the same week the timesheet is approved. Your consultant will confirm this information when you accept your placement.

What do I do if I receive an email from Allocate StaffDirect?

If you receive an email directly from Allocate StaffDirect, it may be that some information or documents are missing. If this happens, contact our team and we will advise you of what we need.   

Accessing your payslips

Each trust has its own method for accessing payslips. Please speak to your consultant as they can provide you with the required information for your particular trust.

Pension scheme

Each trust has its own unique form relating to a pension scheme. This will be one of the documents we send you, which you will need to complete for us to set up your account with Allocate StaffDirect.  If you want to opt out of the pension scheme, please speak to your consultant who can confirm the process.

Ensuring you are on the correct tax code

To ensure you are on the correct tax code, please complete the HMRC starter formand return it to us along with the P45 from your previous role via email at This is the best way to ensure you are on the correct tax code and therefore, paying the correct amount of tax.

Further support

If you have any questions regarding Allocate StaffDirect or submitting your timesheets, please reach out to our team directly at We’re here to support you.

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