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We take payroll seriously.
We are always committed to negotiating with our clients to get you the best rates of pay. There are three payment structures you can choose from, and finding the right one for you will be dependent on your circumstances and the nature of your assignment.
Rest assured we want to be as transparent as possible regarding your options and pay, and through our years of expertise, we’ll support you in finding the right payment method for you and your lifestyle. Throughout your journey with Maxxima, our recruitment consultants will guide you every step of the way and will always answer any questions or concerns you may have.
Watch our short video to find out more about the different payment options available when working with Maxxima.
Our payment options

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Explore your payment options
We encourage you to thoroughly explore your employment options so that you can assess what the best arrangement is for you.
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Option 1Paid PAYE
PAYE = Pay As You Earn. You’ll be paid via Maxxima’s payroll directly each week. All necessary deductions will be made at source meaning everything that arrives in your nominated account is yours to spend.
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Option 2Paid by a Umbrella company
This method involves an agreement with a 3rd party supplier. Maxxima will pay the umbrella company the gross amount, from here the umbrella company is responsible for doing the necessary deductions and paying you into your nominated account. Umbrella companies usually take a small fee for each timesheet processed.
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Option 3Paid by a Limited company
This method is similar to those above however payment will be sent directly to your limited company. If ‘within IR35’, all deductions will be made from source. If ‘outside IR35’, the gross amount will be paid, and you are responsible for making the necessary deductions at the end of the financial year.
Pros and Cons of payment methods
Although we can’t advise you on which payment method you should choose, we can provide further information on each.
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PAYE
Pros:
Peace of mind that your tax affairs will be taken care of, with no nasty surprises from HMRC and no fees
Cons:
If you work through several agencies, you may have to treat it as a ‘secondary employment’ and pay. Meaning higher tax in the short-term, before claiming it back at the end of the year.
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Umbrella company
Pros:
If you work through several agencies, or several different positions, you can manage your tax affairs through one ‘employment’.
Advance payments can be made to you in exceptional circumstances.
You are covered for Professional Indemnity Insurance by the majority of umbrella companies that we work with, therefore you won’t have to cover the cost of this yourself.
Cons:
Weekly fees
If the umbrella company doesn’t manage your tax affairs correctly, you could face a large tax bill and penalties. This is not something that Maxxima condones and we don’t wish to put our workers at any risk, therefore all umbrella companies we work with are audited to make sure you are confident in using them.
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Limited company
Pros:
If your assignment is ‘outside IR35’ you may be able to extract funds from the company in a more tax- efficient manner i.e. dividends, business-related expenses. Something to speak to an accountant about in more detail.
Cons:
Monthly fees.
If ‘inside IR35’, and work is in the public sector, your agency has to deduct tax and national insurance deductions.
If ‘inside IR35’, and work is in the private sector, your agency has to deduct tax and national insurance deductions from April 2020 onwards, and you should
All Locum pay rates across the industry are subject to both Employer’s and Employee’s National Insurance deductions. Ask your recruitment consultant to discuss what this means for your hourly rate.
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Maxxima Timesheets
Once you have secured a role with us, our dedicated recruitment team will be in touch to provide you with all the required information. They’ll provide you with details of our timesheet platform that enables you to submit your worked hours online quickly and easily.
In some cases, our clients use their own online platforms; you may be required to submit your hours through one of these. Our support team will be on-hand to guide you through this.
Depending on the role you have secured, you may need to submit a paper timesheet, you can do so by using our timesheet generator to create your timesheets.
Generate timesheet Frequently asked questions If you are to work with Maxxima via PAYE, Umbrella or LTD Company payment then we would process your hours using our online platform, iMerit. You can find our iMerit timesheet user guides below.
Candidate user guide Client user guide When being set up on iMerit for the first time you will receive a welcome email from Maxxima Group (timesheets@maxximagroup.com), please complete the setup process by following the link and instructions within the email.
If you have any difficulties logging in, please contact payroll@maxximagroup.com or your consultant.
Once successfully logged in, you are required to read Maxxima’s terms and conditions. Please ensure you read these terms carefully and note your responsibilities whilst using the portal and submitting timesheets.
Important information will be displayed on the iMerit home page. Here you will find updates such as changes to approval deadlines around Bank Holidays or seasonal events.
Once your account has been activated, log in to the portal via the following link: https://onlinetimesheets.maxximagroup.com/
Timesheet and payment deadlines
Maxxima issues payments twice a week: Wednesday and Friday. This means that if you miss a timesheet deadline, you only have to wait a few days until the next deadline, instead of a whole week.
If you are working through a direct engagement model, payment will depend on the Trust and the payment portal/payroll team that they use. Please contact your Recruitment Consultant for further guidance.
Maxxima payroll deadlines and estimated dates you should receive payment are displayed below:
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Deadline
: Tuesday - 6pm
Payment received: Thursday- 9am
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Deadline
: Thursday - 10am
Payment received: Friday - 4pm

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What is IR35 and how does it affect me?
IR35 is a set of tax laws that are designed to ensure all workers in the public sector are paying the correct amount of tax and National Insurance Contributions (NIC). There are a series of tests used by clients, to determine the employment status of contractors working through limited companies/personal service companies (PSCs).
As of 6 April 2021, further changes will come into force, which will include mid and large-sized private sector clients, so if you are planning to work in either the public or private sector after this time, IR35 will apply to all PSC workers.
For more information on IR35, any upcoming legislative changes and how they could impact you, visit Gov.uk

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