Using the Fieldglass portal

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What is Fieldglass? 

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​Fieldglass is the direct engagement portal you’ll need to use when working at East London Foundation NHS Trust. To make using the portal easy, we’ve put together the following information which we hope you find useful.

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Before your first shift

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Please complete the following forms before working your first shift to ensure you’re set up on the system and paid correctly. Once completed, please send it via email to admin.maxxima@maxximagroup.com.

• Your contract with the trust

• Ensure you’re assigned the right tax code (HMRC new starter checklist)

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How to use Fieldglass

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Getting set up and logging

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Read our helpful guide to enable you to get set up on Fieldglass with ease.

What is the URL for the Fieldglass portal?

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https://www.fieldglass.net/

Timesheet submission & deadlines

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The deadline to submit your hours is 12am (midnight) Sunday morning for payment each Friday. We recommend uploading your hours once your working week has finished ensuring they have been uploaded ahead of the deadline.

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Timesheet status explained

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With Fieldglass, you’re able to view the status of your timesheets on the portal. There are three different statuses as follows:

Draft = timesheet not submitted

Pending approval = timesheet submitted and waiting for client approval  

Approved = client has signed off the timesheet

Accessing payslips

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To find out how to access your payslips, read this guide.

Top tip: You can also view your P60s in the same way, and if you require a P45, this will be emailed to you directly by the trust payroll team.

Pension

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• You will be auto-enrolled into the NEST pension scheme.

• Initial employee contribution is 1% of your earnings, with an employer contribution of 1%.

• The NEST pension contributions can be increased to a maximum of 5% employee and 3% employer contributions.

• If you wish to opt out, please follow this link.​

Terms and conditions

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Terms and conditions are sent along with your booking confirmation email and are easily accessible once logged in to the Fieldglass portal.  

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Ensuring you are on the correct tax code

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To ensure you are on the correct tax code, please complete the HMRC starter formand return it to us along with the P45 from your previous role via email atadmin.maxxima@maxximagroup.com. This is the best way to ensure you are on the correct tax code and therefore, paying the correct amount of tax.

Further support

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If you have any questions regarding Fieldglass or submitting your timesheets, please reach out to our team directly at admin.maxxima@maxximagroup.com. We’re here to support you. 

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